**Last Updated: December 25, 2024**

1. Introduction

This Privacy Policy explains how Academic Data Solutions (“we,” “us,” or “our”) handles information obtained from educational institutions specifically for providing our data solutions and services. We are committed to protecting the privacy of student data and maintaining compliance with all applicable education privacy laws and regulations, including GDPR and other EU regulations.

2. Information We Collect and Import

We collect and process information strictly necessary for providing our solutions:

• Student records imported from school information systems
• Academic data required for specific solutions
• System configuration and settings
• Technical information necessary for service operation

Data is imported only when:

• It is specifically required for the requested solution
• Proper authorization is granted by the educational institution
• Secure import protocols are established

3. How We Use Information

We use the collected information exclusively for:

• Delivering the specific data solutions requested by educational institutions
• Setting up and maintaining the requested services
• Technical support and troubleshooting
• System optimization for requested solutions
• Compliance with legal obligations

We do not use the information for:

• Marketing or promotional purposes
• Analytics beyond service improvement
• Any purpose not directly related to providing requested solutions

4. Data Protection and Security

We implement robust security measures to protect your data:

• Industry-standard encryption for data in transit
• Secure data import processes and protocols
• Strict access controls based on service requirements
• Regular security audits
• Secure data centers with physical security measures

5. Data Sharing and Third Parties

We maintain a strict no-sharing policy regarding your data:

• We do not sell, rent, or lease any personal data to third parties
• We do not share data with external vendors or service providers
• Access to data is strictly limited to personnel necessary for service delivery
• Data sharing occurs only when legally required or with explicit consent

6. GDPR Compliance

For our EU clients, we ensure:

• Lawful basis for data processing
• Data minimization and purpose limitation
• Rights to access, rectification, and erasure
• Data portability
• Transparent processing
• Processing only for specified solutions

7. Special Considerations for Educational Data

We acknowledge the sensitive nature of educational data and:

• Import only the data necessary for specific solutions
• Process data only as instructed by educational institutions
• Maintain strict access controls based on solution requirements
• Implement solution-specific security measures
• Document all data imports and usage

8. Data Retention

We retain data only:

• For the duration of service provision
• As required by the specific solution
• As legally mandated
• Until service termination

9. Your Rights

Educational institutions have the right to:

• Control what data is imported
• Access their imported data
• Request corrections to inaccurate data
• Request data deletion upon service termination
• Restrict data processing to specific solutions
• Receive exported data in a portable format

10. Contact Information

For privacy-related inquiries or to exercise your rights, contact  us at [email protected]

11. Updates to Privacy Policy

We may update this Privacy Policy periodically. Significant changes will be communicated directly to our clients, and the latest version will always be available on our website.